Treasurer

Description and responsibilities of the Treasurer within KSC.

Responsibilities

• Keep an accurate account of all funds received and expended.

• Present a budget report of deposits and expenditures to the membership at least once per month, and as requested by the President, Vice President, advisor, or Office of Student Involvement.

• Be one of three signers on financial documents.

• Be responsible for collecting dues and notifying members who are delinquent in their payments.

• Be responsible for creating a budget at the beginning of each fall and spring semester, in conjunction with the President.

• Provide financial records sufficient to allow the Vice President to perform audits.

• Provide all documents and records pertaining to their responsibilities to the newly-elected Treasurer.

• Assist in special projects as assigned by the President.

Required Paperwork

• File 8822-B with IRS

  • This form allows for changing things like address and responsible party of a business

  • Only change should be updating the responsible party to the new Treasurer

  • Must be filed within 60 days of election

  • Will need to be mailed

• File 990n with IRS

  • Annual filing requirement for tax exempt organizations

  • Gross receipts of prior fiscal year must be less than $50,000 (they will be)

  • Due May 15th for fiscal year ending on December 31st

  • Can be submitted electronically

• File Annual Report with Florida Division of Corporations (Sunbiz)

  • Annual filing requirement for businesses in Florida

  • Needs to include the new officers

  • Due May 1st

  • Can be submitted electronically

• File Solicitation of Contributions Annual Financial Reporting Form with Florida Department of Agriculture and Consumer Services

  • Annual filing requirement for anyone who solicits donations in Florida

  • Can be submitted electronically

• Submit RSO Re-Registration Form with SG Office of Student Involvement

  • Will be accessible from KSC KnightConnect home management page

  • All authorized officers (President, Vice President, Treasurer, Secretary) must complete RSO training

• Submit Banking Letter Request with SG Knights of the Round Table

  • Will be accessible from Forms tab on KnightConnect

  • Anyone with access to the bank account (minimum President and Treasurer) must complete financial training and be listed on banking letter

  • Once form has been approved, take form to the campus FAIRWINDS branch to have the account transferred over

Fundraising Responsibilities