> For the complete documentation index, see [llms.txt](https://wiki.kscucf.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://wiki.kscucf.org/club-operations/board/secretary.md).

# Secretary

### Responsibilities

* Notify members of meetings via e-mail and/or telephone at least 48 hours in advance.
* Keep accurate minutes and records of all meetings.
* Maintain an accurate list of members and their contact information.
* Prepare the organization’s Update Form to submit to OSI at the beginning of each semester, and when there are changes in organizational information over the course of the semester.
* Take attendance at all meetings and maintain an attendance record.
* Prepare ballots for elections.
* Check eligibility for potential officers, prior to annual elections.
* Keep a copy of the constitution and have it available for members.
* Provide all documents and records pertaining to their responsibilities to the newly-elected Secretary.
* Assist in special projects as assigned by the President.

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### Public Relations Responsibilities